Instructions for Session Organizers — PQE-2017:
First, please note the dates for PQE-2017 are Jan 8-13, 2017. The reception for the Lamb-medal winners will be in the evening on Sunday, January 8, 2017. The conference sessions will then be Monday, January 9 through Friday evening, January 13.
The conference runs from early morning on Monday, January 9 through evening on Friday, January 13, 2017. Please encourage your invited speakers to attend as much of the conference as possible.
During July-Aug — You must contact the conference organizers so that they know what you are doing.
Sep 1 — You must commit to the number of sessions you will fill.
Sep 15 — Provide us with the names and email addresses of of all your invitees.
Oct 1 — All your invitees must have registered. Note: people you invite must register. It really only takes about 1 minute for them to do this.
Usually when you are invited to be a plenary speaker, you are expected to organize a session around your talk. That is, you will invite some speakers whose talks would follow yours in a break-out session. (The plenary talks are followed by 3-4 parallel sessions.) Plenary talks are 30 minutes, and invited talks are 20 minutes.
Sessions at PQE consist of either:
So, you see what kind of sessions there are, and what should be avoided. For example, you cannot have a session with 2 or 6 speakers. Sessions that do not follow a plenary talk also have the same 3, 4, or 5 speaker format.
Normally, you would organize one session, but some of you may have been authorized to form more than one. If this is so, please keep the above constraints in mind. For example, if you are authorized to fill more than one session, you might have 1 Plenary and 7 talks.
Normally, you will only plan for one plenary talk, even if you are filling multiple sessions. This is because there will be some plenary speakers who do not have a session.
Poster Session and Stand By:
When organizing a session, you may want to have someone as standby in case one of your speakers drops out late in the planning. PQE makes this easy with a very nice Poster session on the last day of the conference. Thus, you can invite an extra person to be only giving a poster, but who could be "promoted" to a talk if necessary.
Please inform your invited speakers that the conference cannot provide any financial support for speakers. All attendees are expected to pay the modest registration fee of US$415. Unlike other meetings, PQE is not supported by any grants or agencies, and only gets revenue from the registration fee. If we waive the fee for some attendees, then we would have to raise it for the other people. We feel it is better to try to keep it low. Thank you for your understanding.
If you have any questions, or if we can help you in some way, please contact us by email at the address below.
Organizing Committee: Olga Kocharovskaya, Virgil Sanders, George R. Welch, and Marlan O. Scully.